Finding the perfect vendor for your big day can be somewhat daunting if you don't know the appropriate steps towards the booking process. Here are a few tips from me to you about how you can get ahead of the others looking to book the exact same date:
When looking for your vendors, your initial search should be to find a business that coordinates with your theme, date of the wedding, budget, and location. Make sure their services and packages are reasonable while also being what you want on your wedding day. There are plenty of professionals out there who can get you the results you want, but you have to do your research! Also, be sure to check out their reviews on all websites and vendor platforms to support that they are reliable and consistent with their work.
Once you have narrowed down a few selections, it's time to yet again gather more information. This time, you need to focus on your personal preferences and party size. If you have a makeup artist or hair stylist, it is important to reach out with an accurate total of how many people will be requiring services and by communicating what time you need to be ready by. This means reaching out to your wedding party to confirm a final number and working with your venue to make sure your timeline is appropriate for the services you are looking for. Another example is for the DJ and photographer/videographer, you might want to re-confirm just how long your wedding day will be to calculate how many hours you will need them on-site. When you have locked down this information you can reach out to the vendors confidently knowing there will be less back-and-forth before getting to availability.
Reaching out should be a piece of cake now that you have your numbers and times communicated. Vendors depending on the season may take up to 48 hours to respond to your request. Be sure to allow ample time for all your vendor hopefuls to reply before making a decision. Jumping the gun and choosing the first vendor to respond may not be the right choice in the long run. In the event a vendor is already booked, DON'T PANIC! Never be afraid to ask the who they would recommend and get to know your other candidates while letting them know your dreams and visions. They will guide you along your engagement journey until you feel you have made the right choice. Go with your gut! Most vendors offer consultations as well so you can see and experience their work first hand. A consultation or trial can give you that extra boost to confirm you're making the right decision.
Now it's time! You found the one...well....we know you found the one, but I'm talking vendors here. You found the perfect vendor for the big day and you want to book them. At this point you should be talking contracts, logistics, and deposits/retainers. ALWAYS READ THE CONTRACT before you hand over any money. Make sure everything is looked over with a fine tooth comb and suits your needs while including all adjustments and conditions you and the vendor have previously discussed. Never be afraid to get a second opinion and never be afraid to seek legal advice. If your vendor values you and your business, they will be thorough and honest with their contract's intentions. With a contract signed, totals and retainer/deposits will be made at the discretion of you and the vendor. No two vendors are alike when it comes to the payment process so be sure to keep record of all your payments and ask for receipts when possible.
You can never be too prepared when hiring a professional or business to help your wedding day run like a well oiled machine. Communication is always key especially in the months and days leading up to the event. Be sure to communicate if anything changes that was previously discussed or agreed upon to avoid unnecessary mix ups.
As a fellow wedding vendor, we are here to make your day stress free and one to remember. If you come prepared, we will be able to work efficiently and prove that you made the right choice.
McFarren Makeup Artistry
Message us to see who we've worked with and who we would love to work with again!
Copyright © 2020 McFarren Makeup Artistry - All Rights Reserved.